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Administrative Assistant Career Guide

Administrative Assistant Career

Resume Sample » Career Guide » Administrative and Clerical Careers » Administrative Assistant Career

Nature of the work:

Being an administrative assistant, your job would be to manage routine administrative work in support of your employer.

You might also be recognized with other job names, for example office administrator or clerical assistant.

Your duties typically consist of:

  • Maintain stationery supply
  • Handling incoming and outgoing placements
  • Reception responsibilities such as welcoming and overseeing visitors

  • Typing and arranging documents like letters and information
  • Renew computer records
  • Responding the phone and directing calls
  • Filing
  • Using office equipment such as printers, photocopiers and fax machines
  • Successively organize diaries
  • Make travel planning for staff.
In various jobs you may only carry out some of these tasks, in other you could handle all the organizational duties in your branch.

Qualification, education and experience:

You may perhaps acquire administrative work by all sorts of qualifications and experience, since access requirements may differ broadly among employers. Some could wish you to cover GCSEs together with math's and English, though others may examine your computer, filing and telephonic abilities rather than requesting for qualifications.

Short-term/temporary work might be an excellent technique of getting experience so as to gain permanent employment.

You may feel that it's useful to obtain a part-time or full-time academic course in administration prior to looking for organizational work, even if it's not necessary. You can obtain a broad range of courses, such as:

  • OCR certificates in Administration
  • Diploma in Business Administration
  • Diploma in Business and Administration
You are able to enter in office work by an Apprenticeship method. The collection of Apprenticeships accessible in your region will rely on the local jobs advertisements and the variety of expertise employers want from their employees.

Training details:

You'll execute the majority of your training on the work. Your employer may perhaps arrange a number of formal training courses internally or else at local training center.

You may even take the opportunity to achieve qualifications for example:

  • IT knowledge such as Certificate or Diploma in IT
  • Certificates in administration or secretarial skills
  • Business and Administration (NVQ level 1 and level 2)
Qualifications could be accessible from part-time learning at a local college or work related training.

If you steps forward into further senior and managerial office work, you may perhaps obtain additional qualifications such as Business and Administration (NVQ (levels 3 and 4).

Skills and knowledge:

  • A systematic and controlled approach
  • The capacity to perform well as an element of a team
  • Good quality communication skills
  • Computer knowledge and excellent typing skills
  • A proper understanding of English spelling along with grammar
  • Correctness plus attention to features/information
  • Attention, for performing everyday tasks
  • The aptitude to utilize your individual initiative however also to recognize when to pass on to a superior.
Salary and other benefits:

Salaries could be in between $13,000 and $30,000 per year, conditional on locality and responsibility.

These salaries are just for reference.

Working Conditions:

In nearly all full-time posts you have to work involving 35 and 40 hours in a week, from Monday to Friday. Flex time, part time work, job distribution and short-term work are commonly available.

You might be office based and utilize a lot of your time with a computer.

Different Opportunities:

Approximately each sort of business or organization hires administrative assistants. You can work in any as of a small business to a big organization like NHS or the civil service.

Employment details are publicized in the local academic journals, Job centers and recruitment bureaus.

In larger associations or organizations, you might be advanced to managerial officer, supervisor, secretary, or office director. In several companies you can move into other units such as IT or accounting.

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