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Personal Assistant Career Guide

Personal Assistant Career

Resume Sample » Career Guide » Administrative and Clerical Careers » Personal Assistant Career

Work Environment:

As a 'PA' or personal assistant, it will be your work to assist your manager's work load by giving secretarial help and managing a variety of executive tasks.

Your responsibilities may include:

  • Functioning intimately with your boss
  • Transmitting telephone calls and managing enquiries
  • Classifying the manager's records along with building appointments
  • Handling with emails and letters

  • Utilize a computer to create letters, reports and presentations
  • Arrange meetings
  • Organizing and retaining office schemes
  • Captivating proceedings of meetings
  • Making travel measures
  • Caring visitors
Lots of administrators rely greatly on their PA and provide them a high-level of accountability, so in various jobs you can have additional duties like:
  • Standing on behalf of the manager during their absence
  • Performing as office manager and directing other executive staff
  • Managing accounts plus budgets
  • Doing project work, for example research or lettering reports
You might as well be known as an executive assistant or administrative secretary.

Qualification, Education and Experience:

To effort as a PA, you ought to have verified experience of executive work. You must be computer literate moreover be capable to exploit a range of organization computer software's. Additional proficiency like audio typing or shorthand can be a plus point.

Office temping might be an excellent initial step in clerical work. You can moreover be competent to get into this kind of job by an Apprenticeship method.

Employers will search for an excellent set of common education, and various might prefer you to contain a recognized education in administration. Prior to seeking PA work, you could find it valuable to contain NVQ (level 2/3) in Business and Administration, or a secretarial skill from OCR (RSA), City and Guilds or Education Development International.

Most advanced educational colleges suggest a broad range of full as well as part time classes/courses in administration. Few private secretarial-colleges too recommend full time thorough courses.

Foreign language credentials may even be helpful for various jobs.

Even if not necessary, containing a business-associated BTEC HND or grade may perhaps help you find out a career with a superior level of duty.

Training Details:

You'll be trained on-job in business measures and systems. You might even be competent to employ on the way to a higher qualification in business administration even as you're working.

Applicable qualifications contain:

  • NVQ (levels 3 and 4) in Business and Administration
  • OCR Advanced Diploma in Administrative Procedures
  • City and Guilds: Diploma and Higher Professional Diploma in Business Administration
As your career steps forward, you can find it valuable to connect to the Institute of Professional Administrators for network and professional expansion opportunities.

Skills and knowledge:

  • Brilliant organizational skills
  • Excellent spoken and written communication proficiency
  • Accurateness and awareness to detail
  • A calm and professional manner
  • 'Multi-tasking' ability
  • Excellent computer and administrative skills
  • A flexible and adjustable manner to work
  • The capability to effort on your individual initiative
  • Tact as well as diplomacy, for coping with secret information
Salary and Other Benefits:
  • Initial income are approximately £18,500 to £26,000 per year
  • Salary in several big organizations may reach £25,000 to £35,000 a year
Working Conditions:

Your usual working week will be 9am to 5pm, from Monday till Friday, probably with additional hrs to meet up deadlines. Part-time job, Flexi time, job-sharing and work can be obtainable.

You'll be office-related, but you might occasionally travel to be present at meetings and other proceedings.

Different Opportunities:

You may perhaps effort as a PA in the entire sort of company, mainly in bigger companies, learning, central government, local authorities and the media.

Careers may be publicized in the regional and national newspapers, Employment center, and via staffing agencies.

Through experience, you can undertake more accountability by shifting to a better company or functioning for an additional senior manager. Endorsement into management could moreover be probable.


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